JST Voyage Terms & Conditions
Please ensure you read all the following information before completing your booking form.
1. The JST’s tall ship voyages are for crews of mixed abilities, both in sailing experience and degree of physical and sensory ability. The permanent crew includes a Medical Purser (RGN). Among the 40 people on each voyage there will usually be a doctor, as well as four men or women with the necessary experience to act as watch leaders. The Medical Purser will help and support voyage crew to the best of their ability. However, it is imperative that any medical condition can be managed by the individual themselves and they should not rely on sophisticated medical capability during the voyage even though, amongst the 40 crew, there may possibly be a doctor on board. However, please remember they will be on holiday too. Whilst we will do our best if an accident or an illness occurs, the treatment available will not be the same as if you were ashore in the UK with access to your GP or local hospital.
The JST’s philosophy is that everyone has a part to play in sailing and working the ships to the best of their ability; on a 50/50 physically disabled/able-bodied basis. During some 30 years of operation the JST has taken over 36,000 people to sea. We have vast experience of working with people with physical and sensory disabilities. As the weather can be unpredictable we will need you to be absolutely open about any problems you may have. We have great experience of a wide range of disabilities and we are keen to accept everyone but if you are to get the most out of this experience, we must be able to plan for all eventualities whilst at sea.
2. We can provide details of insurance brokers on request. You MUST supply the JST with a copy of your policy prior to sailing. Your insurance MUST cover you for "tall ships sailing outside of coastal waters". It is recommended that you arrange insurance cover at the time of booking. In the event that you have to cancel prior to sailing then you will need to claim any monies paid to the JST through your insurance.
3. Every disabled crew member will be allocated a 'buddy’.
4. Severely physically disabled crew, crew with learning disabilities and those needing personal care, are required to bring an able-bodied friend (buddy) with them. The buddy should have experience of helping cope with their particular needs. An on board assessment may be required for some crew prior to acceptance for a voyage.
5. The JST regrets that for safety reason we are unable to accommodate voyage crew with significant learning disabilities, or wheelchair or occasional wheelchair users weighing more than 16 stone on board LORD NELSON or TENACIOUS. Please note wheelchairs should not exceed the maximum 66.5cm width on board and MUST be manual.
6. For the purposes of sailing on board LORD NELSON and TENACIOUS, please note that epilepsy and diabetes are considered to be physical disabilities. When completing your medical declaration, you must include any significant medical condition occurring anytime during your past, as well as any current medical condition/illness. Having submitted your medical form to the JST office, any subsequent changes in medical condition or medication must be advised as soon as possible. Any pertinent medical information not declared prior to sailing could result in the JST cancelling your voyage with no recourse for refund or compensation.
7. For operational reasons we have a lower age limit of 16. There is no upper age limit but for insurance purposes people over the age of 70 need to complete and return a JST medical form prior to sailing. Crew members over 70 may not be buddied with a disabled crew member.
8. Conditions on the longer routes can be arduous. The JST recommends that applicants with little sailing experience take this into consideration when applying and we reserve the right to refuse applications on this basis.
9. You will require a full passport that is valid for 6 months after the end of the voyage and you will be responsible for all necessary visas and other travel documents. All crew are advised to consult their doctors for any foreign health requirements.
10. Until you have received written confirmation of your acceptance from us on one of our voyages, please DO NOT book any travel to and from the ships. We cannot be held responsible for any loss of travel expenses in the event that you are unable to sail with us; for whatever reason. Please ensure that your insurance will cover you in this eventuality.
11. Assisted and bursary funding is provided on an individual basis but will only be applied once per person and applied against the higher berth rate.
BOOKING CONDITIONS
The Voyage
12. Joining instructions will be forwarded three to four weeks prior to each voyage and will give date, time and place for joining the vessel.
13. Fuel Surcharges: We do not always pass on the rising, essential cost of fuelling our ships. However you must be aware that a fuel supplement may be charged by the Trust to offset such costs.
14. Voyage crew shall not bring on board the ships any goods or articles of an inflammable or dangerous nature, nor any controlled or prohibited substance, nor any animals. The Master (or any officer delegated for the purpose) shall be entitled at all times to search a voyage crew member, and/or their personal luggage and goods if the Master reasonably believes they may be in breach of this clause. Since the introduction of the International Ship and Port Facility Security Code (The ISPS Code) in July 2004, you may be requested to produce photo ID or be subject to searches as per the individual port security plan. The JST works closely with the ports on security matters but has no control over any additional security measures that may be required.
15. The fee paid covers berth and food on board, but the voyage price does not include travel to or from terminal ports or Departure Tax.
16. The applicant will be a member of the voyage crew and will sign on as such under current statutory regulations.
17. The booking is subject to the following conditions:
(i) Crew members must be free of contact with known infectious diseases within one calendar month prior to the voyage.
(ii) Any crew member who is under treatment requiring drugs must present the Medical Purser with a certificate signed by his/her doctor stating the condition and the drugs being used, unless already declared on the confidential medical form submitted to the office.
(iii) Crew members will be expected to carry out the duties assigned to them by the Master or Officers, who shall have a due regard for any disability that crew members may have and their sailing experience.
(iv) The crew member, or if under 18 his/her parents or guardian, undertakes not to hold the Master or Officers of either vessel legally responsible for any accident or misadventure that may occur during or as a result of the voyage, or for the vessel not fulfilling the programme due to adverse weather conditions or breakdown.
(v) The JST reserves the right to refuse any applicant considered unsuitable without giving an explanation.
(vi) As a charity the JST cannot guarantee that the voyage price will not be subject to a subsequent fuel surcharge. We will however, endeavour to administer this in a fair and just manner.
(vii) All voyage fees are held in a JST account prior to the voyage date.
(viii) Voyage fees are due for payment 12 weeks prior to the departure date.
(ix) Any unresolved dispute shall be subject to the jurisdiction of the English courts whose decision shall be final and binding on all parties. The Athens Convention limiting a carrier’s liability for death or personal injury or loss of or damage to luggage shall be deemed to apply to voyage crew. With regard to loss of or damage to luggage, the Convention applies time limits.
(x) English is the working language on board JST vessels. For safety reasons all crew members must have a working knowledge of the English Language. The ship reserve the right to refuse passage to anyone considered not to have adequate language skills.
CANCELLATION
18. If having booked, the crew member is unable to take part in the voyage for any reason whatsoever, he/she shall ensure that the JST is notified at once and must ensure cancellation is confirmed in writing. The following provisions will apply in the event of voyage crew cancelling their booking:
Period before departure, within which written notice is received by JST Ltd
Cancellation Charge
84 days or more
Loss of deposit
42 - 83 days
Voyage crew member is liable for 50% of total voyage cost
41 days or less
Voyage crew member is liable for total voyage cost
Please note, for day sails the full payment is required on booking and is non-refundable in the event of cancellation by either party. Please ensure you have adequate travel insurance to cover such eventualities. All of our events are weather dependent.
N.B. Voyage crew should refer to their insurance provisions to establish whether cancellation fees are covered.
19. Any change in voyage choice made at the request of voyage crew will incur an administration charge of £50 per person/berth and will be subject to availability, 84 days or more before departure. Thereafter the above terms apply.
20. The JST may cancel a voyage up to two weeks before its departure date, if bookings are less than 50%. If cancellation is by the JST, either an alternative JST voyage or a full refund of the berth fee will be offered, but the JST shall not be liable for any other sum by way of compensation.
21. During your voyage you may wish to book an excursion or activity provided by a local operator. Please note that your contract will be with the supplier and we accept no responsibility for their actions or omissions, but we will try to offer assistance to a client in difficulty.
DEFINITION
22. The term "JST" as used means the Jubilee Sailing Trust (Registered Charity No. 277810) and its subsidiary Jubilee Sailing Trust Limited (Registered Charity No. 286487) and the Jubilee Sailing Trust (TENACIOUS) Limited (Registered Charity Number 1081658), through which most company JST business is transacted, including these voyages.
The Jubilee Sailing Trust will hold all information, supplied to us in connection with your booking, in accordance with the Data Protection Acts 1984 and 1998. Your information will be used in conjunction with your booking and for marketing purposes. By signing this form you are agreeing to the JST processing personal data including sensitive medical data for the purpose of the voyage.
Your information
This is the information that refers to you, such as your name, contact details, and disability. Your information is collected when you request information from us, contact us (and vice versa) or make a booking with us. We will update your information whenever we get the opportunity to keep it current, accurate and complete.
Our Use of Your Information
We may disclose your information to service providers for the purpose of providing you with a service, including transfers. Only information necessary for this purpose will be disclosed to them. For overseas travel, it may be a mandatory requirement imposed on us by governments at the point(s) of departure and/or destination to disclose your information for security and anti-terrorism purposes, or any other purposes which they determine appropriate. We may also disclose your information to companies who act as "data processors" on our behalf. These purposes include administration, providing services, contacting you where necessary, security and crime prevention/detection. Some of your information may be considered "sensitive personal data" under the Data Protection Act 1998. (For example, information relating to health.) We collect this information to enable us to best cater for your needs or act in your interest. If you do not agree to Our Use of Your Information above, we cannot do business with you or accept your booking.
Direct Marketing Material
We may from time to time contact you by post or email with information on offers of goods and services, brochures, new products, forthcoming events or competitions. You may indicate your preference to receive our direct marketing material by e-mail.
The JST does not rent its lists of names and addresses to anyone. If you are on the JST mailing list, but no longer wish to receive future news from the JST please write to the Jubilee Sailing Trust, 12 Hazel Road, Woolston, Southampton SO19 7GA, or you can email info@jst.org.uk.